Privacy policy - Checksy

This Privacy Policy describes how Checksy ("we," "us," or "our") collects, uses, stores, and protects your personal information when you use our web-based checklist and task management application (the "Service"). By using the Service, you agree to the collection and use of information in accordance with this Privacy Policy.

We are committed to protecting your privacy and handling your personal data with care and transparency. This Privacy Policy explains your privacy rights and how the law protects you.

1. Information we collect

1.1. Information you provide to us

When you register for an Account or use the Service, we collect information that you provide directly to us, including:

Account information: Email address, name, password, and other registration details
Profile information: Optional profile details, preferences, and settings you choose to provide
Content: Checklists, tasks, notes, comments, and any other data you create, upload, or store through the Service
Communications: Information you provide when you contact us for support, feedback, or other inquiries
Payment information: Billing details and payment information processed through our third-party payment processors

1.2. Information we collect automatically

When you access or use the Service, we automatically collect certain information, including:

Usage information: Information about your interactions with the Service, such as features used, actions taken, and time spent
Device information: Information about the device you use to access the Service, including hardware model, operating system, browser type, and unique device identifiers
Log data: Server logs that include IP address, access times, pages viewed, and the page you visited before navigating to our Service
Cookies and similar technologies: We use cookies and similar tracking technologies to collect information and preferences to improve your experience

1.3. Information from third parties

If you choose to register or authenticate using a third-party service (such as Google or Microsoft), we may receive information from that service, including your name, email address, and profile information, in accordance with their authorization procedures.

2. How we use your information

We use the information we collect for the following purposes:

Provide and maintain the Service: To operate, maintain, and improve the Service, including creating and managing your Account
Process transactions: To process payments and provide you with access to paid features
Communicate with you: To send you service-related notifications, updates, security alerts, and support messages
Personalize your experience: To customize and improve your experience with the Service based on your preferences and usage patterns
Analyze and improve: To understand how users interact with the Service and to develop new features, products, and services
Ensure security: To detect, prevent, and respond to fraud, abuse, security risks, and technical issues
Comply with legal obligations: To comply with applicable laws, regulations, legal processes, and governmental requests
Marketing communications: With your consent, to send you promotional materials, newsletters, and other marketing communications (you may opt out at any time)

3. How we share your information

We do not sell your personal information. We may share your information in the following circumstances:

With your consent: When you explicitly authorize us to share your information
Service providers: With third-party vendors, consultants, and service providers who perform services on our behalf, such as hosting, payment processing, analytics, and customer support
Team members: If you use team or collaboration features, your Content may be shared with other members of your team as configured by you or your team administrator
Public sharing: If you choose to make your checklists or Content public or share them via public links, that information will be accessible to anyone with the link or access to the public area
Legal compliance: When required by law or in response to valid legal processes, such as court orders or subpoenas
Protection of rights: To protect the rights, property, and safety of Checksy, our users, or the public, including enforcing our Terms of Service
Business transfers: In connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business

All service providers we work with are required to maintain the confidentiality and security of your information and are prohibited from using it for any purpose other than providing services to us.

4. Data security

We implement appropriate technical and organizational security measures designed to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

Encryption of data in transit using SSL/TLS protocols
Encryption of sensitive data at rest
Regular security assessments and monitoring
Access controls and authentication mechanisms
Employee training on data protection and security practices

However, no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security. You are responsible for maintaining the confidentiality of your Account credentials and should notify us immediately of any unauthorized access to your Account.

5. Data retention

We retain your personal information for as long as necessary to provide the Service, fulfill the purposes described in this Privacy Policy, and comply with our legal obligations. Specifically:

Account data: We retain your Account information and Content for as long as your Account is active or as needed to provide you with the Service
Deleted data: When you delete your Account or specific Content, we will delete it from our active databases, but some information may remain in backups for a limited period (typically up to 90 days)
Legal obligations: We may retain certain information as required by law, such as for tax, accounting, or legal purposes

After the retention period expires, we will securely delete or anonymize your personal information so that it can no longer be associated with you.

6. Your privacy rights

Depending on your location and applicable law, you may have certain rights regarding your personal information, including:

Access: The right to request access to the personal information we hold about you
Correction: The right to request correction of inaccurate or incomplete personal information
Deletion: The right to request deletion of your personal information (subject to certain legal exceptions)
Portability: The right to receive your personal information in a structured, commonly used format and transmit it to another service
Restriction: The right to request restriction of processing your personal information in certain circumstances
Objection: The right to object to our processing of your personal information for certain purposes
Withdraw consent: Where we rely on your consent to process your information, the right to withdraw that consent at any time

To exercise any of these rights, please contact us. We will respond to your request within a reasonable timeframe and in accordance with applicable law. You also have the right to lodge a complaint with a data protection authority about our collection and use of your personal information.

7. Cookies and tracking technologies

We use cookies and similar tracking technologies to collect information about your browsing activities and to provide, protect, and improve our Service. Cookies are small data files stored on your device that help us recognize you and remember your preferences.

Types of cookies we use:

Essential cookies: Required for the Service to function properly, including authentication and security cookies
Functional cookies: Enable enhanced functionality and personalization, such as remembering your preferences
Analytics cookies: Help us understand how users interact with the Service so we can improve it

You can control cookies through your browser settings and other tools. However, disabling certain cookies may limit your ability to use some features of the Service.

8. Third-party services

The Service may contain links to third-party websites, services, or applications that are not operated by us. We are not responsible for the privacy practices of these third parties. We encourage you to review the privacy policies of any third-party services before providing them with your personal information.

We may use third-party service providers to help us operate and improve the Service, including:

Cloud hosting and infrastructure providers
Payment processors
Analytics services
Email delivery services
Customer support platforms

These service providers have access to your personal information only to perform specific tasks on our behalf and are obligated to protect your information in accordance with this Privacy Policy.

9. International data transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws that are different from the laws of your country.

When we transfer your personal information internationally, we take appropriate safeguards to ensure that your information remains protected in accordance with this Privacy Policy and applicable data protection laws. These safeguards may include implementing standard contractual clauses or ensuring that the recipient is located in a jurisdiction that provides an adequate level of data protection.

10. European privacy rights (GDPR)

If you are located in the European Economic Area (EEA), United Kingdom, or Switzerland, you have certain rights under the General Data Protection Regulation (GDPR) and related laws, including:

The right to access, correct, or delete your personal data
The right to restrict or object to our processing of your personal data
The right to data portability
The right to withdraw consent at any time
The right to lodge a complaint with a supervisory authority

Legal basis for processing: We process your personal data based on the following legal grounds:

Contract: Processing necessary to perform our contract with you (i.e., to provide the Service)
Legitimate interests: Processing necessary for our legitimate business interests, such as improving the Service, ensuring security, and preventing fraud
Consent: Where you have provided explicit consent for specific processing activities
Legal obligation: Processing necessary to comply with our legal obligations

11. Changes to this privacy policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of any material changes by:

Sending an email notification to the address associated with your Account
Posting a prominent notice on the Service
Updating the "Last updated" date at the bottom of this Privacy Policy

We encourage you to review this Privacy Policy periodically. Your continued use of the Service after the effective date of the revised Privacy Policy constitutes your acceptance of the changes. If you do not agree to the modified Privacy Policy, you must stop using the Service.

12. Contact us

If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us.